Capturing Dates and Times

Getting Started Overview Information Guide -> Capturing Dates and Times

DATES:

SRM Software permits two different formats for entering the date:

European (DD/MM/YYYY) or North American (MM/DD/YYYY)

Before any data is entered, determine which format your firm will use and establish the date option in Company Information.
 Once information has been entered using the chosen date format, do NOT change this format, as some existing dates will remain in their original format and will NOT be converted.

Note: Do not enter the slashes when entering a date, as they are inserted automatically when the field is accepted.

YEARS:

The Year is stored in the software as 4 digits, however when entering the year, usually only the last two digits are required.

When a 2 digit year is entered, the "50 Year Rule" applies.

•This rule dictates that when the 2 digit year entered is 49 years or less than the current year, the year will be interpreted as after the current year.
 e.g. If the current year is 2010 and the year 59 (49 yrs less than 2010) is entered, the year would default to 2059

•When the 2 digit year entered is 50 or greater than the current year, then the year will be interpreted as before the current year.
 e.g. If the current year is 2010 and the year 60 is entered, the year would default to 1960

Note: If a year needs to be entered, that does not fit this rule, then the 4 digit year must be entered.
e.g. For a birth date in the year 1965, the 4 digit year should be entered.

TIMES

When entering a time, such as a TIME OUT, the time always displays in the 24 hour format (14:30:00 equals 2:30 PM), and includes the seconds.
 (The seconds can be ignored.)

The current time displays, which can be overridden. Follow these rules:

•Use the 24 hour clock

•Never enter the colons or decimals

•Seconds can be ignored (they never get printed anyway)

Examples:

oEnter 12:30 PM as 1230

oEnter 8 AM as 08

oEnter 8:15 AM as 0815

oEnter 2:45 PM as 1445

Topic Keyword: GS0402