A/P Invoice / Check Search

Accounts Payable Menu -> A/P Invoice / Check Search

This option can be used to identify all posted invoice or payment activity in Accounts Payable for the selected date range, using an optional dollar amount filter.
 The prompts are:

FROM DATE

Accept the default date of one month ago or enter a preferred starting date for the search.

Note: If attempting to Agree A/P To G/L, enter the date of the discrepancy determined in Step 3 of that process.

TO DATE

Accept today's date for the starting date or enter a preferred starting date for the search.

AMOUNT

Leave this field blank to display all posted invoice transactions or checks on this date, or type in the dollar amount narrow the search.

Note: If attempting to Agree A/P To G/L, enter the difference found in Step 3.
 This may be successful if the discrepancy is due to one invoice only.
 Viewing all invoices posted on this date by not specifying the amount, may be necessary if the discrepancy is made up of several invoices.

SEARCH FOR

Select one of the following search type options:

•Select Invoice to search for invoices in the date range for the amount.

•Select Check to search for payments in the date range for the amount.

Finished?

A printer can be selected from the Printer option located on the menu bar at the top of the screen.

Click ACCEPT to begin printing the report, or CANCEL to abort.

Resulting Transactions:
 Depending on the Search For value the resulting A/P transactions will return:

•Invoice List:
 The invoices display listing all activity matching the date and amount entered above with the Vendor #, Invoice Date, Invoice #, Currency, Invoice Original Amount, Discount, Invoice Balance, Due Date, Discount Date, Original Date, and vendor name.

•Payment List:
 The payments display listing all activity matching the date and amount entered above, with The Vendor #, Check #, Check Date, Currency, Invoice Amount, Discount taken, Check Amount, and the vendor name.

Note: This information can be compared against the information found in Step 6 of the Agree A/P To G/L process.

ACTIONS:
 Additional actions provided by buttons on the A/P Invoice/Check Search screen include:

•Print the Transaction List:
 Click the PRINT button to generate a report of the basic Invoice or Check information listed on the screen to the selected printer.

Topic Keyword: APAC90