Print A/P Computer Checks
Accounts Payable Menu -> A/P Payments -> Print A/P Computer Checks
Accounts Payable Menu -> A/P Payments -> Select Invoices - Computer Checks -> Print A/P Computer Checks
The Edit report and computer checks may be printed directly from Select Invoices - Computer Checks or may be printed from the Print Computer Checks option on the menu.
The optional Edit Report prints first on plain paper, then pre-printed check forms need to be loaded into the printer. A print alignment tests to make sure the checks are lined up correctly.
If the invoices to be listed on the check stub exceeds 8 to 10 invoices, the paper needs to be changed once again so a separate overflow Remittance Advice report listing these invoices can be printed.
Note: The separate Remittance Advice report for overflow only applies to the "letter paper check printing format" and not to the A4 format.
The A4 format uses Voided checks to list the overflow.
Check Format Setup:
•A check format of Standard or CPA can be defined in the "Check Printing Options" window of the Company Information
•Laser check forms can be used in Letter Paper or A4 Paper size, as determined by the Print Options flag for A/P Checks in Company Information.
Dot Matrix checks are not supported.
•Depending on your firm's check format the check itself can be printed at the top of the form with the stubs below, or can be printed in the middle of the form as defined in the "Check Printing Options" window of the Company Information setup.
•Using a Web App or Open Client, a PDF SETTINGS button in the Printer Selection window and in the print Confirmation Alignment Screen, can be used to maintain the alignment settings for Check printing in the PDF Check and Statement Formatting window.
•Suppliers can be flagged in Vendor Information to receive check payments in the alternate language.
The wording of the text printed on computer checks for standard documents and Crystal Forms is controlled by the language file as setup in Document Field Labels.
For Jasper documents refer to Jasper Appearance and Formatting window of Customer Forms for the language and label controls.
•An 'Alternate Payee' with an associated address can be defined for a Vendor in the Alternate Pay To Information window so that all checks for that Vendor are paid to and mailed directly to the financiers instead of the supplier.
The 'Vendor name on file' will also print on the check stub.
The prompts to imitate the print run are:
STARTING CHECK #
Refer to your pre-printed checks in the printer to determine the first check number.
This includes any print alignment test check numbers.
CHECK DATE
Accept today's date or enter the date for the computer checks.
CURRENCY CODE
Accept the currency displayed or type in the desired currency.
Each currency must have its own check run.
G/L BANK ACCOUNT
Accept the G/L Bank Account displayed for this currency, or type in another bank account.
The checks will be paid from this account.
PRINT EDIT LIST
Check this box to print the Edit report of the Vendors and Invoices selected for payment.
The edit report is a useful check, confirming the payments being generated.
This report reflects the 'Alternate Payee' if defined for a Vendor in the Alternate Pay To Information.
Uncheck this box to skip the Edit report.
Finished?
Click the ACCEPT button to generate the output, or click the CANCEL button to abort.
EDIT REPORT
The Edit Report prints if requested.
CONFIRMATION SCREEN to Start the Print Run
Options to print the checks or adjust the print alignment are provided in the Confirmation Screen to Start the Print Run window.
This prompt is repeated until the checks are printed.
CONFIRMATION SCREEN to Print the Overflow Remittance Advices
This prompt is only triggered after the checks have been printed with the "letter paper check printing format" when the number of invoices being paid exceeds 8 or 10 invoices depending on your check format.
Options to change paper and to print the overflow Remittance Report are provided.
The 'Description' field on the overflow report comes from the 'Invoice Note' captured in the A/P Invoice. Print confirmation is required in the Confirmation Screen window.
This separate overflow Remittance Advice report only applies to the "letter paper check printing format" and not to the A4 format.
The A4 format uses Voided checks to list any overflow.
CONFIRMATION SCREEN to Accept the Printed Checks/Remittance Advices
After the checks have been printed, options to accept all of the checks or just some of the checks are provided in the Confirmation Screen of Print Check Run window.
If the partial option is selected the Partial Select A/P Computer Checks screen is generated where checks that are correct and do not need to be reprinted can be flagged as OK and checks that require reprinting can be unchecked.
POSTING
Once the checks are printed successfully, post the checks from Print Check Register and Post.
Posting Control
The Print Computer Check program is designed to be run by one operator at a time.
Locking will occur if an operator did not exit the posting program correctly.
A Posting Control Information warning will appear on the screen and only operators with Security Role permission to reset the A/P and G/L Checks flag will have access to the RESET button that unlocks the program.
Whenever the posting control flag for A/P Checks is reset, a record is written to the Delete Log for the Function APCH91A.
Pre-printed Checks
The same pre-printed check can be used by both the Accounts Payable check printing program and also the General Ledger check printing program for convenience.
To order the checks contact:
In Canada:
Deluxe Small Business Sales, Inc. Call: 1-866-749-NEBS (6327)
330 Cranston Crescent Fax: 1-800-461-3325
Midland, Ontario
L4R 9Z9
www.nebs.ca
Laser Cheques# SSL 9085-1
Window Envelope# 775/776
In the U.S.:
Deluxe Small Business Sales, Inc. Call: 1-888-823-6327
500 Main Street 1-800-225-9540
Groton, MA 01471-0005 1-800-225-6380
www.nebs.com Fax: 1-800-234-4324
1-866-449-3794
Laser Checks# DLT111
Window Envelope# 775
Topic Keyword: APCH10