Recalculate Vendor Balances/Purchases

Utilities Menu -> Accounts Payable Utilities -> Recalculate Vendor Balances/Purchases

This utility can be used to reset the Vendor Balances and/or the Vendor Purchases total, as displayed in Vendor Information.
 This utility can be accessed from the Utilities menu for Accounts Payable operations.

•Account Balances:
 This option adds up all unpaid invoices in the vendor's account, and resets the Account Balance in the Vendor Information to this new total.
 This program can be used for a single vendor or a range of vendors, when the balances become out of sync.

If this program is run, and the balance remains out of sync on the Aged A/P Report, then there may be unposted A/P invoices.
 Check A/P Invoices in Change mode in the window on the Invoice # field for unposted invoices for the vendor.

There may also be an A/P invoice with a future date that would cause the balances to appear out.
 Check Vendor Account Inquiry using a Cut-off Date of 12/31/2999 to see all posted invoices for a vendor.

•Vendor Purchases:
 This option re-totals the purchases for a a single vendor or a range of vendors.
 The Vendor Purchases total is displayed in Vendor Information and can be viewed by monthly or yearly totals.

Topic Keyword: APVF30