A/R Payments Batch Codes

System Maintenance Menu -> Configure System Settings -> Accounting Tab -> Accounts Receivable -> Payments Batch Codes

These Batch codes enable the Accounts Receivable payments to be entered and posted in batches. This is most convenient if two or more staff are entering A/R payments at the same time.
 Each staff member can have their own batch code to allow each person to enter and post their work independently of the other staff.
 e.g. LR - Liz Randall, RF - Rick Franks

Payment batch codes can be maintained in the A/R Payments Batch Codes window in the "Accounts Receivable" parameters on the Accounting tab of the Configure System Settings.
 An operator must be assigned a Security Role that allows permission to the Accounting - Payment Batch Codes in order to access this table.

If batch codes are not required there must be a Blank (spaces) Unassigned Batch code in order to run the invoicing programs.
 This code is shipped pre-loaded with the system.

Note: The code CTR is used for payments entered from Counter Customer Payments and must be included in this file too.

The prompts include:

SEQ

The software automatically keeps track of the number of entries made.

CODE

Use up to three characters or numbers for the batch code.

DESCRIPTION

Type in the staff's name, or other batch description.

Finished?

Press ACCEPT Key twice to accept and exit.

Example:
       A/R PAYMENT BATCH CODES

       SEQ      CODE     DESCRIPTION
       ---      ----     -----------
       001               UNASSIGNED
       002        LR     LIZ RANDALL
       003        RF     RICK FRANCIS
       004        KP     KELLY PRESTON
       005        CTR    COUNTER PAYMENTS

ACTIONS:
 Additional actions provided by buttons on the Batch Codes screen include:

•Delete a Payment Batch Code:
 Click on the sequence number for the batch code to be deleted and then click the DELETE button.
 Confirmation is required to delete the batch code.

Note: Payment Batch Codes cannot be deleted if there are any unposted payments assigned to the batch.

Topic Keyword: ARBA01