A/R Invoice Batch Codes

System Maintenance Menu -> Configure System Settings -> Accounting Tab -> Accounts Receivable -> Invoice Batch Codes

These Batch codes enable the Accounts Receivable invoices, Bad Debts and Collections to be entered and posted in batches.
 This is most convenient if two or more staff are entering A/R Invoices at the same time.
 Each staff member or action could have a unique batch code. e.g. LR - Liz Randall, RF - Rick Francis, BD - Bad Debts.
 This allows operators to enter and post their work independently of others, and without locking other operators.

Invoice batch codes can be maintained in the A/R Invoice Batch Codes window in the "Accounts Receivable" parameters on the Accounting tab of the Configure System Settings.
 An operator must be assigned a Security Role that allows permission to the Accounting - Invoice Batch Codes in order to access this table.

Pre-loaded Batch Codes include:

•If batch codes are not required, use the Blank (spaces) Unassigned Batch code, in order to run the invoicing programs.

•The batch code _DC is used by invoices generated from the Daily Close.

•The batch code _DS is added automatically if the Inventory Drop Ship Processing is activated in the Support Application Parameters.

The prompts are:

SEQ

The software automatically keeps track of the number of entries made.

CODE

Use up to three characters or numbers for the batch code.
 Staff's initials can be used, making it easy to remember.

DESCRIPTION

Type in the staff's name, or other batch description.

Finished?

Press ACCEPT Key twice to accept and exit.

Example:
             A/R BATCH CODES

       SEQ      CODE     DESCRIPTION
       ---      ----     -----------
       001               UNASSIGNED
       002        LR     LIZ RANDALL
       003        RF     RICK FRANCIS
       004        KP     KELLY PRESTON
       005       _DC     DAILY CLOSE
       006       _DS     DROP SHIP
      

ACTIONS:
 Additional actions provided by buttons on the A/R Batch Codes screen include:

•Delete an Invoice Batch Code:
 Click on the sequence number for the batch code to be deleted and then click the DELETE button.
 Confirmation is required.

Note: The Invoice Batch Code _DC that is used for Daily Close posting cannot be deleted.

Topic Keyword: ARBT01