G/L Find

Utilities Menu -> Accounts Receivable Utilities -> A/R to G/L Discrepancies -> VIEW button -> G/L Find

This option displays the detailed activity for the selected G/L Account posted on a selected date.
 This utility can be accessed from the Utilities menu for Accounts Receivable or for Accounts Payable operations.

The prompts are:

ACCT #

Enter the G/L Account for the search.
 This could be the A/R Control Account with a discrepancy as identified in A/R to G/L Discrepancies or the A/P Control Account with a discrepancy as identified in A/P to G/L Discrepancies.

DATE

Enter the date of the transaction to look for.

AMOUNT

Leave this field blank to view all transactions posted on this date for this account (not specifying the amount may be necessary if the discrepancy is made up of several transactions).

Alternatively, type in the amount of the transaction.
 This may be successful if the discrepancy is due to one entry only.

Finished?

Click ACCEPT to proceed or CANCEL to abort.

Resulting Transaction List:
 The activity for this account on this date is displayed including the G/L transaction number, posting date, G/L Account number, division. Debit or Credit flag, Amount, Source, and Reference (name of the Customer/Vendor).

Click EXP/CON to view the Details (usually blank, unless source is a Journal Entry)

If the search was made on a G/L account defined as a control account in Default Accounts the postings represent the following:

•Accounts Receivable Control Account:
 

A Debit entry is usually a customer Invoice or Finance Charge.
 A negative Debit is usually a Credit Invoice.
 A Credit is usually a check or payment received.
 The source is the invoice or check number.

•Accounts Receivable Control Account:
 

Conversely a Credit entry is usually a supplier's Invoice.
 A negative Credit is usually an A/P Credit Invoice.
 A Debit is usually a payment to a supplier.
 The source is the invoice or check number.

Topic Keyword: GLGL95