Posting Identification

System Maintenance Menu -> Configure System Settings -> Accounting Tab -> Inventory -> Posting Identification

This feature is activated by the Post by Inventory by Customer Type flag in the Support Application Parameters to control the revenue and expense postings accounts for rental and sales of non-bulk rental equipment according to the type of customer on the document.

Use this option to setup the Posting ID codes to be assigned to the non-bulk rental equipment in Rental Inventory, and to setup the relevant G/L Rental Revenue and the Cost of Goods Sold G/L Expense accounts for the Sale of rental equipment.
 Posting ID codes are required for the Current product status, for a Rented or used status, and for a Sold status.

Refer to Inventory Posting Identification Overview for detailed information on this feature.

The Current Posting ID code in Rental Inventory is updated when non-bulk rental equipment is rented or sold.
 These can be viewed and changed in Posting Identification By Product.
 An audit trail in Posting ID Changes tracks changes to the Current Posting ID codes by product, document, and date.

To control the revenue and expense postings, the Posting ID codes must also be assigned to the type of customer in Posting by Primary Customer Type, with G/L posting accounts.
 This allows the posting of revenue and expenses for non-bulk rental equipment, to be made to different revenue and expense G/L accounts by product, according to the type of customer.

Example Posting ID codes include:

1 = NEW INVENTORY
2 = USED INVENTORY
3 = EXPENSED
4 = CAPITAL ASSETS
5 = 3RD PARTY
6 = SOLD

The prompts to enter Posting ID codes are:

SEQ

The sequence numbers help sort the records in the file.

CODE

Enter a Posting ID code, of 1 or 2 alpha/numeric characters.

DESCRIPTION

Enter the description of this Posting ID code.

ACCOUNTS

A window is provided to maintain the posting G/L accounts information according to the type of customer as outlined in Posting By Primary Customer Type.

Finished ?

Click ACCEPT when all the codes and descriptions have been entered, to exit the screen.

ACTIONS:
 Additional actions provided by buttons on the Posting Identification screen include:

•Delete a Posting ID Code:
 Posting ID codes cannot be deleted if they have been assigned to a Customer Type in Posting By Primary Customer Type.

To delete a Posting ID Code, highlight the record to be deleted and click the DELETE button.
 Confirmation is required.
 If deleted, an audit record is written to Delete Log identified as function GLPI01.

Topic Keyword: GLPI01