Job Cost Codes

System Maintenance Menu -> Configure System Settings -> Accounting Tab -> Inventory -> Job Cost Codes

Job costing is tracked at the posted G/L level.
 When the feature is enabled in the Company Posting Parameters, the related revenue and expense postings for a site can be tracked and reviewed according to the job code setup with G/L account and the type of postings to be tracked.
 An operator must be assigned a Security Role that allows permission to the Accounting - Job Cost Codes in order to access this table.

Job Cost codes can be shared across multiple different sites.
 Job codes postings can then be viewed for each site in the Actual Billing window of Customer Site Information.
 

Job Cost Reporting:
 Once captured and posted, job cost information can be reviewed in:

Job Cost Report
 Contract Report
 Contract Report by Name
 Inquiry By Account#

For more information on this feature refer to Job Costing Overview.

The prompts to create a Job Cost Code are:

JOB COST CODE

Enter a job cost code of up to 10 alpha numeric characters.
 In Change mode, existing codes can be viewed and selected from the drop-down list.

DESCRIPTION

Enter a description for the job cost code.

EXPENSE ACCOUNT

Enter the G/L expense account for the job cost postings from an A/P invoice, or select the account from the G/L Account Search window.

UNIT RATE

Enter the default unit rate to be used when entering budget information in the 'Estimated Billing' window of Customer Site Information.
 Budget Total = Rate * Estimated Billing Quantity

INCLUDE IN PROFIT/LOSS

Check this box to include this job code in the Profit/Loss Total in reporting on the Job Cost Report.
 Uncheck this box if transactions for this job code should be omitted by the Profit/Loss Total filter on the report.

JOB COST BUDGET

The budget is informational only as outlined in Job Cost Code Budget.

COST CODE ASSIGNED TO:

COST CODE GROUPS

Use this window to define a list of product Groups that are associated with this cost code.
 These groups are unique to this code and cannot appear under another cost code.

COST CODE PRODUCTS

Use this window to define a list of products that are associated with this cost code.
 These products are unique to this code and cannot appear under another cost code.

COST CODE SERVICES

Use this window to define a list of services that are associated with this cost code.
 These services are unique to this code and cannot appear under another cost code.

Track Other Costs:
 These other costs are usually not associated with a cost code relating to inventory and may stand grouped together or in a code of their own.

TAXES

Check this box to include taxes in the job cost tracking for sites using this code.
 Uncheck this box to exclude taxes in the job costing.

DAMAGE WAIVER

Check this box to include Damage Waiver in the job cost tracking for sites using this code.
 Uncheck this box to exclude Damage Waiver in the job costing.

DISCOUNT GIVEN ON A/R

Check this box to include A/R discounts in the job cost tracking for sites using this code.
 Uncheck this box to exclude A/R discounts in the job costing.

TRADE DISCOUNTS

Check this box to include Trade Discounts in the job cost tracking for sites using this code.
 Uncheck this box to exclude Trade Discounts in the job costing.

For more information on this discount feature refer to the Trade Discounts.

MAINTENANCE EXPENSE

Check this box to include Maintenance repair expenses in the job cost tracking for sites using this code.
 Uncheck this box to exclude Maintenance expenses in the job costing.

EXCHANGE ACCRUAL

Check this box to include currency exchange accrual in the job cost tracking for sites using this code.
 Uncheck this box to exclude exchange accrual in the job costing.

INTEREST ASSET FINANCING

Check this box to use this job code to track the Interest for the Asset Financing Information when the Asset Finance Interest Report and Posting is run which re-distributes the interest expense.
 Only one Cost Code can be assigned for Interest Asset Financing.

Finished?

Click ACCEPT to proceed or CANCEL to abort.

ACTIONS:
 Additional actions provided by buttons on the Cost Codes screen include:

•Delete a Job Cost Code:
 To delete a Job Cost Code, click the DELETE button.
 Enter the job cost code or choose it from the window.
 Confirmation is required.

Topic Keyword: RSJC01