Time Charge Operators
System Maintenance Menu -> Configure System Settings -> Operations Tab -> General Settings -> Time Charge Operators
Operators can be maintained in the Time Charge Operator window in the "General Settings" on the Operations tab of the Configure System Settings.
An operator must be assigned a Security Role that allows permission to the Operations - Time Charge Operators in order to access this table.
Some of the areas that use the Employee Number include:
•Time Charge billing for employees as outlined in Operator Time Charge Overview
•Employee assigned to complete repair and maintenance service on Work Orders
•Employee linked to Operator Codes table
•Texada Web Mechanics require an Employee# assigned to the SRM Operator
•Time worked as tracked by the employee Time Clock
EPA and SS charges can be generated on the W.O. if the rates are setup in the Environmental Protection Act/Shop Supplies table for relevant labor Services Codes.
To add operators, in ADD Mode, the prompts are.
EMPLOYEE #
Accept the next available auto-assign employee number, or over-type it with a preferred number.
The Employee Search window is provided to view the existing operators.
Note: If the Employee table becomes out of sequence, the table can be rebuilt using the Regenerate Employee Name to # Cross Reference utility.
LAST NAME
Enter the operator's last name.
The last name field is used to sort employees alphabetically for lookup and for printing reports.
FULL NAME
Enter the operator's full name. The full name is the name printed on all reports.
REG HRLY RATE
Enter the operator's regular hourly rate or setup several different rates in the window as follows:
EMPLOYEE HOURLY RATES:
The prompts are:
SEQ
Accept the sequence number to track the rate records.
CODE
Enter an Hourly Rate Code or select one from the drop-down list, as setup in Hourly Rate Codes.
DESCRIPTION
The Rate Code description appears.
HOURLY RATE
Enter the Hourly Rate for this operator.
TYPE
Select Regular or Over-Time for this rate code for this operator.
OVER-TIME RATE
Enter the operator's over-time hourly rate.
DIVISION
Enter the Division or Home Store for the employee, or select a division from the drop-down list.
EMPLOYEE TYPE
Enter the employee type code or select one from the drop-down list, as setup in Employee Types.
WORK ORDER LABOR CODES
Window to assign optional default labor codes for the employee, as outlined in Work Order Labor.
TIME CLOCK
This prompt only applies if Time Clock processing has been activated for the company in theCompany Miscellaneous Parameters.
The prompts are:
ALLOW DATE OVERRIDE
Uncheck this box if the employee should NOT be able to over-ride the clock in and out times.
Check this box to allow this employee to over-type the clock in and out times. The actual times are still saved in the expanded clock time record, and can be viewed in Update Time Clock Entries.
OVER-TIME BASED ON
Select one of the following options:
•Select N/A if Time Clock settings are not relevant to over-time for this employee.
•Select Day if over-time is calculated on a Daily time.
•Select Period if over-time is based on the Pay-period.
REGULAR HOURS IN A DAY/PAY-PERIOD
Enter the regular number of hours included in a Day, or in a Pay-period as selected for Over-Time Based On.
These hours will be paid at the first regular hourly rate (Type R), as entered earlier in the Employee Hourly Rates window.
When the regular hours are exceeded on the Time clock, the first over-time rate (Type O) is applied.
UPDATE WORK ORDER LABOR
Uncheck this box if this employee's time clock records do not need to be tracked by Work Order.
Check this box to prompt the operator for a Work Order# when a Time Clock In record is generated when the employee signs into the software and also in Enter Time Clock.
This allows the W.O. to be updated with the time, the Labor Code, the Maintenance Code, and comments, when that time clock record is closed.
A window with the WORK ORDER LABOR DETAILS settings can be triggered by clicking on the 
icon, as follows:
DEFAULT LABOR CODE
Enter the default Labor Code to be used for this employee for labor generated on a W.O. by the time clock records, or select it from the drop-down list as setup in Service Codes as type L (Labor).
ALLOW ACCESS TO LABOR CODE
Check this box to allow this operator to over-type and change this labor code when he completes the time clock record by signing out of the software or closes the time record in Enter Time Clock.
Uncheck this box to prevent the operator from changing the labor code. The default labor code for the employee is applied.
DEFAULT MAINTENANCE CODE
Enter the default Maintenance Code to be used for this employee on a W.O. tracked by the time clock records, or select one from the drop-down list as setup in Repair/Maintenance Codes.
ALLOW ACCESS TO MAINTENANCE CODE
Check this box to allow this operator to over-type and change this Maintenance Code when he completes the time clock record by signing out of the software or closes the time record in Time Clock.
Uncheck this box to prevent the operator from changing the Maintenance Code. The default Maintenance Code for the employee is applied.
DETAILED WORK ORDER COMMENTS
Uncheck this box to require only one line of comments to be entered on the W.O. labor detail when the time clock record is closed.
Check this box to allow the operator to window on the comments field and enter multiple Work Order labor detail lines.
WORK ORDER MANDATORY
Uncheck this box if this operator does NOT always have to enter a Work Order# when he generates a Time Clock In record.
Check this box to require that this employee always enter a Work Order# when a Time Clock In record is generated.
Finished?
Click OK to accept this information and close the window.
#PAYS/YEAR
Enter one the number or pay periods per year.
e.g.
52 (weekly)
26 (bi-weekly)
24 (semi-monthly)
12 (monthly)
BIRTH DATE
Enter the birth date of this employee.
HIRE DATE
Enter the date when this employee began working for your firm.
TERMINATED
If the employee is still with your firm, leave this field blank.
Otherwise, enter the date when the employee was terminated, i.e. left your firm.
Employees which are terminated will not appear on Employee Listings.
Time Sheet/Clock records cannot be changed or generated for terminated employees.
ALTERNATE COMPANY CODE
Enter the alternate company code if applicable. This is information only.
Finished?
Click OK to accept the Time Clock Settings for the employee.
Finished?
Click ACCEPT to proceed or CANCEL to abort.
ACTIONS:
Additional actions provided by buttons on the Time Charge Operators screen include:
•Delete a Time Charge Operator Code:
Click on the DELETE button, then select the Operator code from the drop-down list that is to be deleted.
Confirmation is required.
Employee numbers assigned to active Operator Codes cannot be deleted.
An audit record is written for RSOT20 to the Delete Log to track the deleted employees.
Topic Keyword: RSOT20