Print/Edit Generated 1099-Misc Forms

Accounts Payable Menu -> U.S. 1099-Misc Forms -> Print/Edit Generated 1099-Misc Forms Menu

This option can be used to manually build a list of vendors, or to edit a listing previously generated from Generate 1099-Misc Data From Acct. Payable with paid invoices, and then to print the 1099-Misc forms to a PDF file for emailing or laser printing.
 The 1099-Misc forms have been revised in 2020.

The prompts are:

QUEUE NAME

This table name defaults from the Generate 1099-Misc Data From Acct. Payable which defaults from the terminal TTY# but can also be manually entered.

Vendor Details:

Any vendor details generated from the Generate 1099-Misc Data From Acct. Payable selection or previously entered manually and saved are displayed.
 

The vendor number, name, ID number, and default code are displayed as defined in the "Additional Information" window of the Vendor Information.

A window is provided on the Amounts field to view and edit the amounts in the boxes that will be printed on the form.

The "State Number" in Box 16 defaults from the number assigned in Vendor Information and cannot be changed.
 Box 12 can be used for a Miscellaneous Comment. Up to 13 characters can print on the 1099 form.
 Boxes 11, 18 & 19 are not used.

The following boxes have minimum amounts to apply to the 1099 processing, although there is no restriction on this input screen:

Box 1: $600 - Rents
Box 2: $10 - Royalties
Box 3: $600 - Other Income
 Box 6: $600 - Medical and Health Care Payments
 Box 9: $600 - Crop Insurance Proceeds
 Box 20: $5000 - Nonemployee Compensation (NEC form)

Finished?

Click ACCEPT to save the data and proceed or CANCEL to abort and exit.

CONFIRMATION SCREEN

Select one of the options:

•Select 'Print Details' to proceed with printing the 1099 forms.
 A test alignment can be run and print position adjustments can be made from the resulting Selection Required pop-up.
 The options include:

oPrint Alignment Test - generates a document with the layout of the 1099 form showing maximum field sizes
 - also generates the blank 1099 NEC (Nonemployee Compensation Information) spreadsheet to be completed manually

oPrint Forms - generates the 1099 documents
 - also generates the partially populated 1099 NEC (Nonemployee Compensation Information) spreadsheet to be completed manually

oEdit Form Alignment - accesses the fields in the 1099 Print Positions window to adjust alignment for the forms and view the column/row numbering.

•Select 'Return to Details' to go back to the Vendor 1099 details for review or additional changes.

•Select 'Exit' to exit the program without printing the 1099 forms.

Finished?

Click ACCEPT to save the data and proceed, or CANCEL to abort and exit.

Topic Keyword: APAP71B (3859)