Insurance Information

Accounts Receivable Menu -> Customer Information -> Additional Info window -> Insurance Information

Customers are often required to pay a Damage Waiver, or to provide information on their insurance coverage to ensure that equipment and staff using the equipment will be covered against damage or loss liability.

A flag in the Company Security Parameters can be set to display the customer's insurance information on the screen when entering Counter Worksheet, Contracts, Reservations, Quotations, Convert Reservation To Contract, and Convert Quotations To Contracts.

The prompts to capture the insurance information for this customer are:

INSURANCE COMPANY

Enter the Insurance Company's name.

POLICY NUMBER

Enter the policy number

POLICY EXPIRY DATE

Enter the date when the insurance policy expires.
 The Insurance Expiry Report can be used to follow up policy expirations and check coverage.

A reminder is triggered in document entry when the current policy expires.

POLICY INSURANCE LIMIT

Enter the dollar limit covered by this insurance policy.

When the Use Damage Waiver Per Item Value Limits feature is activated in the Company Standard Waiver Settings window of the Company Contract Parameters, customers can be required to have sufficient valid insurance to cover rentals outside of the Damage Waiver.

AGENT'S NAME

Enter the name of the insurance agent contact.

AGENT'S PHONE NUMBER

Enter the phone number of the insurance agent.

AGENT'S FAX NUMBER

Enter the fax number for the insurance agent.

INSURANCE COMMENTS

Enter any notes relevant to this insurance coverage in the Insurance Comments window.

Finished?

Click OK to accept the information and close this window to return to the Additional Information screen for the customer.

Topic Keyword: ARCF01 (4038)