Cash Drawers

System Maintenance Menu -> Configure System Settings -> System Tab -> Printer Setup/Device -> Cash Drawers

This Cash Drawer table can be used to setup the descriptions of the cash drawers your firm uses and to define the system command to be executed to open the drawer when cash is to be taken or paid.
An operator must be assigned a Security Role that allows permission to the Cash Drawers in order to access this table.

To use this feature your Cash Drawers must have the ability to recognize and to open on a command from the Server.
Your Cash Drawer supplier can provide the Drawer Codes to trigger each different drawer.
e.g. IP Address

Operators that use the Cash Drawer must be flagged in Operators where a specific drawer can be defined.
If no drawer is setup for the operator, and the drawer is being triggered from a document then the drawer associated with the document division in the Divisional Miscellaneous Parameters opens.
If the drawer is being opened without association with a document, it is the default drawer for the operator division that opens.
If there is no specific drawer for the operator and no division default, then no drawer is triggered.

Cash Drawer setup:

Only SCS is allowed to enter cash drawer codes.
A warning message is triggered for non-SCS operators and they may delete or add drawer 'Names' but to ensure system functionality non-SCS operators are not allowed to change the Drawer Code.

The Cash Drawer is accessible in the following:

•Main Menu -> CASH DRAWER button:

- only available when signed-in operator has a specific drawer designated in Operators or there is a division default in Divisional Miscellaneous Parameters
- prompts for reason in Reason pop-up that is captured and logged in Cash Drawer Inquiry
- audit record logged in Cash Drawer Inquiry for function RSOD02
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Contract Summary and Totals -> Deposit taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function RSCH03 with system assigned reason "Contract"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Reservation Summary and Totals -> Deposit taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function RSRH03 with system assigned reason "Reservation"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Order Summary and Totals -> Deposit taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function OEOH03 with system assigned reason "Sales Order"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Contract Summary and Totals / Reservation Summary and Totals / Order Summary and Totals -> Icon beside Deposit field:

•Add Contract Deposits -> Deposit taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function RSCH15 with system assigned reason "Add Contract Deposit"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Add Reservation Deposits -> Deposit taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function RSRH15 with system assigned reason "Add Reservation Deposit"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Add Order Deposits -> Deposit taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function OEOH15 with system assigned reason "Add Order Deposit"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Invoice Summary and Totals -> Cash Payment Method window

- audit record logged in Cash Drawer Inquiry for function RSIH03C with system assigned reason "Add Order Deposit"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

•Customer Counter Payment -> Payment taken for any payment method:

- audit record logged in Cash Drawer Inquiry for function ARPC01 with system assigned reason "Counter Customer Payment"
- respects Clerk and Password security as setup in Prompt For Clerk settings in the Company Security Parameters

Note: The audit record is written even if the payment transaction was cancelled, to track that the Cash Drawer was opened.

•API - Update Cashdrawer - forces open SRM cash drawer from FL or RL call

- audit record logged in Cash Drawer Inquiry for appropriate function including:

ARPC01 - CUSTOMER COUNTER PAYMENT
OEOH03 - SALES ORDER TOTALS deposit
OEOH15 - ADD ORDER DEPOSIT
RSCH03 - CONTRACT TOTALS deposit
RSCH15 - ADD CONTRACT DEPOSIT
RSIH03C - INVOICE PAYMENT
RSOD02 - CONTRACT / RESERVATION access drawer using Icon
RSOD02 - MAIN MENU CASH DRAWER button (Manual)
RSOD02 - INVOICE PAYMENT - CASH DRAWER button
RSRH03 - RESERVATION TOTALS deposit
RSRH15 - ADD RESERVATION DEPOSIT

ACTIONS:
Additional actions provided by buttons on the Cash Drawers screen include:

•Delete a Cash Drawer:
Click the DELETE button and select the code to be deleted.
Confirmation is required.

Note: A Cash Drawer record cannot be deleted if it is used by an operator or a division.

•View Cash Drawer Usage:
Click the INQUIRY button to access the Cash Drawer log as outlined in Cash Drawer Inquiry.

Topic Keyword: RSOD01 (4411)