Company Alternate Waiver Settings

System Maintenance Menu -> Configure System Settings -> System -> Company & Divisions -> Company Parameters -> Contract Parameters -> Alternate DW Calculation Type -> Company Alternate Waiver Settings

The parameters in this window only apply when the Alternate DW Calculation has been activated in the Company Contract Parameters, which requires the Standard Tax method to be set in the Company Taxing Parameters.
 This DW formula uses either a base value or uses the extended rental charge on each product detail line, times one of two different waiver percent rates defined by the product Group, to determine the DW amount to charge by product on the document.
 Two different percent rates can apply to the rentals on the same document, depending on the product Group.

•DW Description & Posting Accounts:
 With the Alternate DW Calculation Type only the blank Damage Waiver code needs to be setup in the Waiver Codes in order to assign the description and alternate language description that print on the documents, and to define the G/L posting accounts or 'G/L by Currency' posting accounts.

Note: Any other DW codes that are setup, and any tax information, the 'Customer Over-ride' &'Type' fields setup in the Waiver Codes are not used by this DW method.
 Instead, the Tax 1 and Tax 2 exemption flags on waiver charges can be set at the customer, division, and company level in the corresponding configure settings windows.

•Document Amounts Eligible for DW Charges:
 The amount per product to be charged at the Alternate Damage Waiver rate, depends on whether the amount of the rental or pre-discounted rental amount exceeds a Gross base, and is calculated as either a percent of the rental for the period, or percent of the Gross base value as outlined in the Gross Rental Base Calculation Limit $ below.

•DW Rates:
 Two possible Damage Waiver rates can be setup as DW1 and DW2 at the customer, division and/or company level.
 The DW1 rate, DW2 rate, or no DW, based on the Waiver Type assigned to the rental product Group, is then charged as a percent of the Waiver eligible amount for each individual rental product on the document.

oThe two Waiver rates options to charge depending on the Group, can be set as percents for DW1 and DW2 at the customer level in the Customer Damage Waiver Settings.

oA DW1 rate can also be setup at the Division level so if there is no percent setup for a customer for DW1, and the division is flagged to charge DW then the division rates for DW1 applies as setup in the Division Alternate Waiver Settings.

oIf there is no percent setup for a customer or for a division for one of the two Waiver options, then the company default rates apply as setup here in the Company Alternate Waiver Settings.

This formula allows a combination of customer and/or division and/or company DW rates to apply.
 e.g. If the DW1 for the customer is zero, but DW2 has a rate, then the DW1 will default from the Division and DW2 from the customer.

•DW Exemptions:
 

oCustomers that should not be charged can decline DW in the Customer Information in the Damage Waiver radio group option.

oSpecific classes of rental equipment can be flagged as Damage Waiver exempt by unchecking the Charge Damage Waiver box in Rental Product Classes.
 e.g. small tools, or scaffolding

oWaiver Type 3 can be selected in Groups which carries a zero DW percent rate.

oTax exemptions on Damage Waivers can be flagged for Tax 1 and/or Tax 2 in the customer, division, and company settings.

•DW reflected in Rate Book:
 When the Alternate DW Calculation Type processing is enabled, the Rate Book provides the option to "Include Customer Damage Waiver" which respects DW for each Customer, Group or Class depending on the customer's specific configuration setup in the Customer Damage Waiver Settings, instead of just the manually defined general DW%.

The tunable company default parameters for Alternate DW Calculation Type that apply when there are no over-riding customer or division settings, include:

DAMAGE WAIVER %

Enter the percent rate for Waiver Type 1 to be used as the company default when no waiver rate is defined for DW1 for the customer or division on the document.

This is the DW rate that is displayed for Waiver Type selection of DW1 in the Group, which determines the waiver rate for the products in that Group.
 The Group displays this Company default, though the Division or Customer rate would over-ride it.

DAMAGE WAIVER 2 %

Enter the percent rate for Waiver Type 2 to be used as the company default when no waiver rate is defined for DW2 for the customer or division on the document.

This is the DW rate that is displayed for Waiver Type selection of DW2 in the Group, which determines the waiver rate for the products in that Group.
 The Group displays this Company default, though the Customer rate would over-ride it.
 There is no DW2 option at the Division level.

TAX 1 DAMAGE WAIVER

Check this box if the calculated waiver charge on the document should be charged Tax 1.
 Uncheck this box if the waiver charge is Tax 1 exempt.

Note: This processing is de-activated automatically at the Company level when the Vertex or Avalara Tax processing is activated.

TAX 2 DAMAGE WAIVER

Check this box if the calculated waiver charge on the document should be charged Tax 2.
 Uncheck this box if the waiver charge is Tax 2 exempt.

GROSS RENTAL BASE CALCULATION LIMIT $

This value is used to determine the appropriate value for each rental product on the document, on which to base the Damage Waiver.

The Gross Rental Base Calculation Limit $ amount is used in determining the product DW base, if:

othe GROSS method for that Customer in the Customer Damage Waiver Settings

ono method is selected for that Customer in the Customer Damage Waiver Settings

oif the Damage Waiver is NOT being calculated by customer and is calculated by Division or Company instead of by customer

Note: This Gross Rental Base Calculation Limit $ field does NOT apply if the Damage Waiver method for the customer is set to NET in the Customer Damage Waiver Settings.

When the Gross calculation for each product detail line is based on the Gross Rental Base Calculation Limit $, it is applied as follows:

•If the extended rental amount for the product on the document detail is greater or equal to this Gross base value, then it is the extended rental value that is used in the calculation multiplied by the rate determined by the DW type from the Group, that is then added to the total document Damage Waiver charge.

•If the extended rental amount is less than this Gross base value but the pre-discounted amount is greater than the Gross base value, then it is the Gross base value that is used in the calculation.

•If both the extended rental amount and the pre-discounted amount are less than this Gross base value, then it is the pre-discounted amount that is used in the calculation.

Note: If no value is entered for the Gross Rental Base Calculation Limit $ then $7,500 is used.

Finished?

Click OK to accept the settings and exit the Damage Waiver Parameters window.

Topic Keyword: GLCN90D (5003)