Post Integrated Accounting Journal

Back Office Menu -> Daily Close Menu -> Post QuickBooks/Xero/MYOB Journals

This Post Journal utility reflects the type of third-party accounting application that has been activated in Integrated Accounting.
 Options include:

•QuickBooks

•Xero

•MYOB Essentials

•MYOB AccountRight

This Post Journal option only applies and is only available when one of these accounting integration options is enabled and then reflects requirements for that application.
 Each time a posting is made to the third party accounting application, a transaction number is created in SRM.

Refer to Integrated Accounting for setup of GL Accounts and Vendors to match SRM to the chosen accounting package.

Note: Prior to running this posting utility, all SRM postings including the Daily Close Post A/R and Post A/P Invoices should be completed in order to include those transactions in the export from the G/L.
 

The posting actions include:

•Identify G/L transactions in SRM that have not yet been relayed to the external accounting package
 A starting date for new companies can be set by SCS in the Initialize Integrated Accounting utility.

•Summarize those G/L transactions in SRM by posting reference by date

•Create journals of the summarized data

•Export the journals to the external accounting package

•Store the exported journals for reference

Transactions can be reviewed in the Export Transaction Journal window on the 'Export Transaction #' field, with drill down to the files associated with each journal.

Errors:
 If export fails, the transactions with errors can be Voided in the Export Transaction Journal window.
 Any valid transactions in the Batch can be re-exported and the Voided entries need to be handled manually in the third-party accounting application.
 When all journals are exported or voided, the Batch is flagged as exported.

Note: If an error is triggered because the description of a G/L Account has been changed in Chart of Accounts the account description must be updated manually to match in SRM and in the third-party accounting application.

Topic Keyword: QBOOK02 (7025)