Counter Menu -> Counter Worksheet Details-> "Start with Date" option -> Rental Period
Rental dates and billing information can be set for the document in this pop-up window as follows:
Note: If this Rental Period window is triggered from the Counter Worksheet Details when the worksheet was started with the Date option, the dates selected will become the default document dates, and because the document division is not yet defined any division controlled settings in this window respect the Division Parameters according to the operator division.
Time Format Examples:
Standard Special Pricing Default:
With Standard
Pricing the Rate Level defaults from the Rate Level
assigned to this customer in the Codes window of Customer Information, if that Rate Level has not
expired as defined by the Expiry date in Special Rate Codes.
If the customer does not have a special rate level assigned in the Standard Customer Special Pricing window, the Rate Level set by the Division in the Special Pricing of the Division Rate Parameters applies, even though the Divisional special rate level works in the background and is not displayed as a code in this window.
If the Rate Level is manually entered or over-typed, the
expiry date is not recognized and the special rates will
still apply.
In Change mode if the Rate Level is changed, rates for
products already existing on the document are not updated, and only
products subsequently added will respect the new Rate
Level.
If the customer or date is changed this Rental Period window
is re-opened to reset the Rate Level for the change to the
document.
Seasonal Billings:
For Seasonal rentals, it is important to enter the Seasonal
Rental Rate as defined in the Company
Rate Parameters, in order to default the seasonal rate to the
products.
Contracts that are flagged for Seasonal Billing will always use the "Current" calculation when calculating rental revenue on the Unbilled Revenue Report.
Contracts that are flagged for Seasonal Billing cannot be put
"Off Rent" as this conflicts with the seasonal billing process.
This includes Delivery and Pickup Ticket off-rentals.
A default rental period can be set in the Divisional Rate Parameters with a flag whether this duration should be respected as the default to calculate the Date Due on rental documents from this division, or whether the default is ignored and the operator must manually define the rental duration.
Note: If the Date/Time Out makes the document eligible for a Special Rate such as a Weekend rate, then the Date/Time Due back are defaulted in the Rental Period window regardless of this flag.
The defined dates and time Out and Due back are past to the Date Out/Date Due window.
A setting in the Company Rate Parameters controls whether the billing period always uses 28 days for "Indefinite" documents, or whether the default period determined in the Divisional Rate Parameters still applies.
Note: If the Indefinite flag is set on a contract, then Off Rentals are not shown as available, regardless of the Show Off Rentals As Available flag set for the company in the Company Security Parameters.
The number of days to bill for the rental period is determined
by the Date/Time Out and the Duration.
Accept this time period, or to give a one-time price break on the
contract, type in the maximum number of days to charge for this
time period by setting the Days to Bill lower than the
actual rental period.
Note: If the document dates are changed later, the operator will be prompted whether to recalculate the Days To Bill too.
Refer to Divisional Rate Parameters for
rate calculation details on the Days To Bill feature.
A flag in the Company Billing Parameters can
also be set to control how this Days To Bill price break is
applied over an extended rental that requires cycle
billing.
Converted from CHM to HTML with chm2web Pro 2.85 (unicode) |