Asset Tags table
Inventory Control Menu -> Rental
Inventory -> ADD button -> Add Rental Inventory -> Asset Tags
table
Purchase Order Menu -> Purchase Orders ->
Purchase Orders details -> Our
Product # window -> Product Selection ->Add Rental
Product -> Add Rental Inventory
-> Asset Tags table
Utilities Menu -> Inventory Control ->
Clone Rental or Sales Products ->
New Product # window -> Add Rental
Inventory -> Asset Tags table
A Quantity Discrepancy window is
triggered if changes are made to the quantity in the
Locations window and the quantity on the Fixed Asset Tags no
longer matches.
- The Quantity On Hand count and the Asset Tag
Quantity are displayed.
- Click the ACCEPT button if this discrepancy is to be resolved
later, or click the REVIEW TAGS button to make adjustments.
In the Asset Tag window, a non-bulk rental item can have
only a single tag with a quantity on one.
A bulk rental product can have multiple tags, or can be limited to
a single tag with multiple quantity according to the Multiple
Tags flag set for the product.
The values in the Asset Tag window include:
-
- TAG #
- Accept the auto-assigned fixed asset tag number, or type in
your own fixed asset tag number. Use up to nine alphanumeric
characters.
STATUS
- Status reflects the current situation of an item. When setting
up equipment, the status should be set to A for Active. Valid
status codes as displayed in the drop-down list include:
A - Active (Ready to rent, or On Rent)
D - Disposed (sold)
M - Missing (stolen, borrowed)
R - Repair Shop (in Repair Shop for the long term)
S - Scrapped (this item has been scrapped)
Note: When the status of a Non-Bulk product is changed from/to
Active, the availability is updated during the next Daily Close 2.
i.e. If status is no longer Active the product is removed from this
lookup product list, and if status is changed to Active the product
is added into the lookup file.
DIVISION
- Enter the division for this tag #, or select it from the
drop-down list.
This division is the owning division and is used for depreciation
and inventory value information.
Note: The security by division feature as determined by Divisional Restricted Views does NOT apply
to the product owning division.
QUANTITY
- Enter the quantity for this fixed asset tag.
Tag quantity for a non-bulk item cannot exceed one.
Tag quantity cannot exceed the total quantity assigned to the
Locations.
Tag quantity cannot be changed if the non-bulk rental product is
flagged to allow only 1 tag.
Note: Each Serialized item should have its own fixed asset
tag.
SERIAL #
- Enter the serial number for this rental item. Use up to 20
characters.
ACQUIRED
- Enter the date when the items for this Fixed Asset Tag were
purchased.
TOTAL COST
- The cost of the items on this tag displays.
i.e. Cost * Quantity on this Fixed Asset Tag.
DEPRECIATION CLASS
- Accept the default Depreciation Class as set for this product's
Group in Groups or select one from the
window.
This class will be used to determine how depreciation should be
calculated on this tag.
If a Flat Rate depreciation class, as setup in Depreciation Classes, with a method of a "Flat
Rate", is selected, enter the Depreciation Amount Per Unit
in the expanded detail line.
The amount entered times the quantity on the tag is the
Depreciation amount charged. The Residual percent still
applies.
ACCUMULATED DEPRECIATION
- Leave this field blank if this is a new item that has not been
depreciated yet, or enter the total accumulate value for this Fixed
Asset tag.
i.e. Total Accumulated Depreciation = Accumulated Depreciation Each
* Quantity on this Fixed Asset Tag.
Expanded Tag Record
- Click EXP/CON to access the data fields in the
expanded tag record as follows:
- WARRANTY EXPIRY
- This expiration date uses the Date Acquired and defaults
according to the Number of Days of Warranty for this
product's group, as established in Equipment
Groups. It can be over-typed as required.
The warranty expiry date is displayed when a non-bulk rental asset
is put on a Work Order.
An expiry date listing can be generated from Warranty Expiry Report.
WARRANTY DEPOT
- Enter the warranty depot name.
This is an information field only and defaults from the product
group when a new product is added.
DEPRECIATION AMOUNT PER UNIT
- If a Flat Rate depreciation class, as setup in Depreciation Classes, was entered in the Dep
Class field for the tag, enter the Depreciation Amount Per
Unit.
The amount entered times the quantity on the tag is the
Depreciation amount charged. The Residual percent still
applies.
LTD # OF DEPRECIATIONS
- Leave this field blank if this is a new item that has not been
depreciated yet, or enter the total # of depreciation runs
previously run for the items on this tag.
The accumulated number of times the tag is depreciated will be
automatically updated when Depreciation is
run.
Finished?
- Click ACCEPT to accept this Fixed Asset Tag.
The Quantity On Hand count and the Asset Tag
Quantity are displayed at the bottom of the screen.
The Asset Tag Cost and the Average Cost per unit are
also displayed.
Note: Texada Support can exercise the Update Fixed Asset Tag utility to address
depreciation and book value issues.
Topic Keyword: RSRI06 (3736)