Invoice Payments

Accounts Receivable Menu -> Credit Invoicing -> Credit Invoices -> Invoice Details -> Invoice Totals and Services -> Payment Amount window -> Invoice Payments

Order Entry Menu -> Sales Order Invoices -> Sales Order Invoice Details -> Order Invoice Totals and Services -> Payment Amount window -> Invoice Payments

Multiple transactions may be entered if the Balance Due needs to be split between different methods.
e.g. Part is paid by VISA and the remaining amount is paid by CASH.

Payment transactions may be added, deleted, or the amounts may be changed, as long as the invoice is still in current.

Delete or Void a Payment

Click the DELETE button to view & access existing payment transactions that can be deleted.
If a payment transaction is not displayed then it cannot be deleted and so a reversing payment is required to adjust the amount paid on the invoice, correct the posting in SRM and update the clearing house for TP information.

If a payment record is deleted that payment transaction will disappear and a new payment is required to balance the Invoice.

Alternatively check the VOID checkbox to cancel a Texada Pay - Credit Card payment.
TP Card payments can only be deleted or cancelled if the payment was made on the same day and is not yet posted.
An audit record is written to the Texada Pay Payment Log for the Voided TP Credit Card payment.
Refer to Capture Customer Payment Options for more details.

On exiting this delete payments window, the remaining payments are re-displayed and the invoice payment must be balanced.

The prompts to capture a payment on the Invoice are:

SEQ

The next available sequence number is assigned.

If Prompt for Clerk is set in the Company Security Parameters, a window appears requesting the Clerk code.
If Prompt for Password is set in the Company Security Parameters, a window appears requesting the Clerk's password for verification.

DATE

Accept today's date or enter the correct payment date. This is the posting date for the payment.

Date Range Control:
This date will be used for posting the payment to the General Ledger.
If the operator does not have date range override permission, the payment date will be checked to make sure the date is valid against the date ranges set as acceptable in Date Range Control for RSIH. The date control feature helps prevent data entry errors.

AMOUNT

Enter the amount paid using the Method Of Payment for this transaction.
If a refund from a deposit is due, enter the amount as NEGATIVE.

Credit Card Required for Payment or Authorization only:
If the credit card is by a Methods of Payment with Card type 'Y', 'S' or type 'A' when Texada Pay is NOT activated, the Scan Credit Card is triggered.

Credit card information can be entered manually, or captured by using a scanner.
For more details on the Credit Card features available refer to Credit Card Scanners Overview.

Refund:
If the invoice total is a negative amount, a refund can be made by selecting the payment method for the credit.

With Texada Pay if the 'Refund Existing Payment Only' control is activated in the Texada Pay configuration, a one-time refund can only be given if it is less than or equal to an existing deposit transaction amount.
Some clearing houses will not approve a refund unless the original payment has been processed and approved so if a refund cannot be processed immediately the operator is given the option to add the Refund Request to the TP Pending Refund Queue table to be re-submitted to the clearing house at a later time.

PMT METHOD

Enter the payment method or select how the dollar amount was taken from the options outlined in Taking the Payment Options and Explanations.
The payment method is based on whether the Texada Pay feature has been activated and the currency of the Customer.

TRX TYPE

This field only applies if your firm is directly connected to a Credit Clearing house, and the payment method has been identified in Method Of Payment Codes by Card type.
Enter a Transaction Type, or select one from the drop-down list.

This value defaults to SA or CR appropriately if the Select Card Type window has been used to process the transaction.

GENERATE RECEIPT

The Print Receipt pop-up is triggered for the payment.

Expanded Payment Detail

Click EXP/CON or press <F9> to expand and view credit card information.

TOTALS

The payment totals for the document display including the Amount Due, Amount Tendered, and Balance Due or Change Due for an over-payment.

CASH DRAWER

If the operator signed in has been flagged to utilize the Cash Drawer in Operators, the associated drawer opens per the command set in the Cash Drawer utility.
If a specific drawer has not been assigned to the operator, then the default drawer assigned for the document division in Divisional Miscellaneous Parameters, opens.
An audit record is written to the Cash Drawer Inquiry for function RSIH03C, with the system generated reason of "Invoice".

A CASH DRAWER button is provided to force opening of the Cash Drawer, if the operator currently signed into the software has a specific 'Cash Drawer' assigned in Operators, or there is as Division default Cash Drawer assigned in the Divisional Miscellaneous Parameters.
If the Prompt For Clerk flag has been set in the Company Security Parameters, the Clerk Confirmation window is triggered to capture the clerk code and also the password if required.
The Reason pop-up is then triggered so a reason for opening the drawer can be entered.
The reason and clerk security is captured and logged in Cash Drawer Inquiry for function RSOD02.