Counter Menu -> -> Contracts -> Contract Summary & Totals -> CAPTURE CARD -> Capture Card/Check on File
Counter Menu -> -> Reservations -> Convert Reservation to Contract / Reservation Summary & Totals -> CAPTURE CARD -> Capture Card/Check on File
Counter Menu -> -> Rental Quotation -> CONVERT button -> Convert Quote to Contract-> CAPTURE CARD -> Capture Card/Check on File
Accounts Receivable Menu -> -> Customer Payments -> CAPTURE CARD -> Capture Card/Check on File
When this capture Card/Check processing has been activated for
Texada Pay, Credit Card information or Check
detail information can be captured and validated for use as a
future payment in the Canada, US, Australia and New Zealand.
Once captured the information is saved in the Customer Credit Card table, and can only be
retrieved to apply against a billing charge when a Method Of Payment Code 'FILE*' (On File) is
entered in the pay process.
Credit Cards can only be capture for "Cash" Customers if the customer has a record setup in Customer Information.
Note: Credit Card and Check information is only saved in SRM for re-use with Texada Pay when this 'Capture Card/Check on File' utility is used to save the data. This process assigns a "Payer ID" viewable in the expanded records in Customer Credit Cards table, and only cards and checks with a "Payer ID" can be used to apply to future payments.
The prompts are:
If this Capture Card/Check on File window was accessed from the Contract Summary & Totals screen the Customer number defaults from the customer# on the document and cannot be changed.
For Canadian firms the Prompt for Card
Reader window is triggered if the payment fails, or if this is
the first payment for this Session or if the Session ID does not
match the Card Reader device code previously stored in Texada Pay Sessions IDs.
Select the appropriate Card Reader from the drop-down list before
proceeding.
Click Check to Select Card Type for an ELECTRONIC CHECK to capture check information such as a VOID check, for future payments.
Electronic Check/EFT Information window
This EFT (Electronic Funds Transfer) Check option is
available for Canadian, Australian & New Zealand Companies as
defined by the currency set in Company
Information.
Complete the check information to capture the 'Check on File' as
outlined in the Texada Pay Banking
Information.
Note: There is no automatic checking for an NSF check for any
currency region.
The funds are submitted to the bank but if there are insufficient
funds, the payment will fail, similar to a bad cheque.
Check this box if the Credit Card or Check that is being added
is going to be used to automatically pay future Cycle Billing invoices.
Uncheck this box if this Credit Card should not be used for
automatic payments.
When accepted the 'Trx Type' and the 'Payer ID' in the Customer Credit Card window will be assigned by
Texada Pay.
All "On File" Credit Cards and Checks can be easily identified in
the Customer Credit Card window as they
will always carry a 'Payer ID' code, where other Credit Cards will
not.
Capture Cheque On File for Australia & New
Zealand:
Capturing a cheque on file will not accept zero so the account will
be billed $0.01 but for Australia and New Zealand this is rounded
up to 1.00
Note: The version of window displayed by Select Card Type capture card data can be controlled by SCS staff by the "Activate Global Payments" flag.
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