PPSR Contract Detail Additional Options
Counter Menu -> Contract Details
-> Additional Options window of Expanded Product detail
-> Additional Information
This window is enabled in the product detail on the Contract
when the "Activate Contract Detail Additional Options"
feature is activated in the Divisional Contract
Parameters for document division.
It can be used to capture user defined values and the asset PPSR
data for Australia's Personal Property Security Register.
The prompts are:
-
- CONTRACT DETAIL PROMPTS
- Window on this field to select the prompts relevant for this
asset as follows:
- SEQ
- Accept the sequence number that tracks the records in this
file.
- CONTRACT PROMPTS
- Select the prompts that apply to this product as setup in the
Contract Detail Prompts table.
- VALUE
- Enter the free-form response to be captured with the PPSR
data.
- Finished?
- Click Accept to accept the selection and exit or click Cancel
to abort.
PPSR APPLICABLE
- Not all products on the contract need to be registered on the
PPSR.
The requirement by Australian law is to register non-bulk rental
products that are on hire for longer than a two-year period,
Uncheck this box if PPSR is not relevant to this product detail
on the Contract.
Check this box if PPSR data should be captured for this product
detail in this Contract.
There is no restriction on whether a PPSR can be entered for the
same non-bulk asset on multiple contracts or even multiple times on
the same contract when no availability checking is on.
The PPSR display only information includes:
AUSTRALIAN CUSTOMER #
- The Australian Customer number (ACN) is displayed for this
customer as defined in the customer's Additional
Information window.
This is information only but this value is mandatory for the PPSR
to be a valid submission and can be added or corrected in the
customer's Additional Information
window.
- AUSTRALIAN BUSINESS NUMBER
- The Australian Government ID number (ABN) is displayed for this
customer as defined in the customer's Additional
Information window.
This is information only but this value is mandatory for the PPSR
to be a valid submission and can be added or corrected in the
customer's Additional Information
window.
- CUSTOMER BILL NAME
- The Customer name is displayed for reference, as defined in the
Customer Information.
- PRODUCT VIN#
- The asset VIN# is displayed for reference, as defined in the
rental product's Make/Model and Re-Order
Information.
The PPSR information to be entered for this contract rental
includes the following:
This fields with the exception of
the 'Contract Details Prompt' window, the 'PPSR Discharge Date' and
the 'Comments' fields are not accessible once the asset has been
returned.
PPSR REGISTRATION#
- Enter the numeric registration number assigned by the
Government to protect this asset when it is out on rent on this
PPSR record.
This protection covers liquidation if the renting customer should
declare bankruptcy during the rental period.
PPSR TOKEN#
- Enter the alpha/numeric token number for this PPSR record.
This token becomes the passkey to access the details of the asset
record on the PPSR portal.
PPSR DATE REGISTERED
- Enter the date of this registration for this PPSR record.
PPSR EXPIRY DATE
- This expiry date defaults to 7 years from the 'PPSR Date
Registered' but can be over-typed as required.
PPSR DISCHARGE DATE
- This is the date the asset was removed from the PPSR
portal.
This is important to ensure upkeep of the online PPSR register.
The operator is prompted for this date on the PPSR Product Information pop-up when the asset is
returned in Rental Return or Exchange by Contract.
Note: If the 'PPSR Discharge Date' is left blank when the
Contract is closed or the product is exchanged, the date can still
be added in Change mode in this window on the appropriate Contract
detail line.
COMMENTS
- Additional notes can be entered in this window about the PPSR
details or any changes made to them.
Finished?
- Click Accept to proceed or Cancel to abort.
Note: A setting in the Additional Pop-Up
Windows of the Divisional Contract
Parameters. can be set to automatically trigger this Contract
Detail Additional Options pop-up window in contract detail
entry.
An audit record in written to the Audit
Log in the "PPSR Changes" category for RSCH02, to track
changes made to the accessible PPSR fields by date and time of the
change, with the function, message, operator, contract#, and
customer#.
Changes to the Customer's Government ID, Australian Customer#, or
the product VIN# are not logged.
Topic Keyword: RSCDP02 (7015)