Batch codes enable the Accounts Payable invoices to be entered
and posted in a batch.
This is most convenient if two or more staff are entering A/P
Invoices at the same time. Each staff member can have their own
batch code, i.e. LR - Liz Randall, RF - Rick Franks. This allows
each person to enter and post their work independently of the other
person.
A/P batch codes can be maintained in the window in the "Accounts
Payable" parameters on the Accounting tab of the Configure System Settings.
An operator must be assigned a Security
Role that allows permission to the Accounting - Batch
Codes in order to access this table.
If your firm chooses not to use multiple batch codes, the Blank (spaces) Unassigned Batch code can be used to run the invoicing programs. This code is shipped pre-loaded with the system.
Note: Batch codes are not required to separate the invoices into
Invoices On Hold and Invoices Ready to be posted.
The Hold status for unposted A/P invoices can be updated in
Hold/Release Invoices.
Press ADD Key to begin. The prompts are:
ACTIONS:
Additional actions provided by buttons on
the Batch Codes screen include:
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