The Method of Payment codes determine the valid ways of
paying invoices, i.e. CASH, VISA, DEBIT, etc and these payment
codes also determine the specific General Ledger Accounts used for
posting.
The payment method codes are used to collect on invoices, and in
programs such as Customer Payments to
indicate how outstanding A/R invoices were paid, and how deposits
were taken on a reservation, contract, or order.
An operator must be assigned a Security Role that allows permission to the Accounting - Method of Payment Codes in order to access this table.
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Select METHOD OF PAYMENT CODES and press ADD Key.
Note:
Payment codes starting with TBD- (To Be Determined) are used by
Texada Pay and are suffixed with -M for a
Manual card capture or -A for a Terminal scan card automatic
capture.
The TBD-M, TBD-A, and FILE* codes are reserved and cannot be setup
in this table.
Note: A G/L account defined as a sub-ledger Control account or
as a Reward Dollar Deferred Revenue account, cannot be used for
payment postings.
Control accounts for A/R and A/P and Reward Dollar posting accounts
are setup by currency in Default
Accounts.
Uncheck this box if this method of payment should NOT be included in the daily cash reconciliation.
Check this box to include this method of payment in the cash balance process in Daily Close 1.
BALANCE G/L
The Balance G/L window is provided for "Cash Balancing"
payment methods to capture the following Cash Over/Short
information:
Uncheck this box to omit this payment method from the "Deposits Report".
Enter each Division and the corresponding G/L Bank Account.
If no bank account is assigned to a division, the general bank
account entered above is used for the posting.
If this method of payment requires credit card or banking information to be processed, enter one of the following codes, or select one from the drop-down list provided:
S (SCAN) to use a credit card scanner to read the credit
card information, but to enter the authorization number that
processes the payment manually.
With this payment type the credit card information can still be
entered manually, if for some reason the scanner is unable to read
a customer's card.
For information on setup of a standard scanner refer to Credit Card Scanners.
A (TEXADA PAY TERMINAL OR BY ISSUER) to use a card
scanner to read the debit, Interac, or credit card information, and
to process the payment automatically through an authorization
service with Texada Pay.
For information on employing a bank or credit card authorization
service, refer to the Texada Pay in the
Software Integration.
M (TEXADA PAY MANUAL OR BY ISSUER) if Card or Banking
information is required but the scanner is not available or the
card cannot be read.
This payment type provides the ability to type in the Credit Card
or Banking information.
Texada Pay:
When the Texada Pay processing is activated
the M payment type will trigger both the Manual card entry and the
select a Credit Card or Check "On File" process captured through
Capture Card/Check on File.
The Manual option does not apply to Debit or Interac cards.
FILE* (ON FILE) to apply a validated Credit Card or a
Direct Payment Check transaction that has been captured in the
Capture Card/Check on File utility and saved
in the Customer Credit Card table, and
then when the 'FILE*' payment type is entered the Card/Check can
used for subsequent payments.
This option only works with the Texada Pay
processing and does not apply to Debit or Interac cards.
Note: This payment method FILE* is a "virtual" payment method and is not displayed in the table, but it is displayed in the drop-down list on the 'Method of Payment' field when applicable and it can be used to pay by a 'Card/Check on File'.
Authorize Only - Deposit:
If Y (YES) or S (SCAN) options are selected, then the Default
Authorization Only Prompt for Credit Card set in the Divisional Miscellaneous Parameters is respected as
a default and can be over-typed for each payment as required.
Refer to Capture Customer Payment Options
for details on Authorize Only for a Deposit.
In Texada Web with Texada Pay an Issuer
can be submitted on a payment instead of a 'Method of
Payment' to create the appropriate payment transaction.
But when an Issuer is submitted the first match by Currency and
Card found in the 'Method of Payment' table is used so it is
important to restrict the ‘Issue’ to one Card and one Currency per
Issuer.
The Issue values provided include:
Note: In the Texada Pay link generated by an Email For Deposit to a customer, only cards for the same currency as the Company currency that are defined with a Credit Card "Issuer" are displayed for customer selection.
Setting up CASH - Method Of Payment Code:
The blank Method of Payment Code can be set to be CASH (see example
below), instead of using C for Cash, to make invoicing much
faster.
Do not setup two codes for CASH, since this can make the Cash
balancing confusing on the Daily Business Report.
ACTIONS:
Additional actions provided by buttons on
the Payment Method screen include:
If a payment code is deleted from this file, a deletion record is written that can be viewed in Delete Log by function ARMP01.
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