Texada SRM is date sensitive, meaning that the date
selected for the entry will be the date posted.
All entries are automatically indexed by date selected, and need
not reflect when the entry was made or when the posting report was
actually run.
This table provides the ability to control the dates that select
Operators can assign to a document or
transaction to ensure date errors do not occur.
The date sensitivity of the system has both pros and cons. If an entry MUST be made into a prior period it can be accomplished easily. However, if a month or year has been balanced and closed, this Date Control feature provides the ability to prevent staff from accidentally posting into "closed" periods.
The date range can be maintained in the Date Range Control
window in the "General Ledger" parameters on the Accounting
tab of the Configure System Settings.
An operator must be assigned a Security
Role that allows permission to the Accounting - Date Range
Control in order to access this table.
To activate the date range checking:
Note: The Date Range Override permission is only a
temporary condition to allow that operator to make transaction
corrections on dates outside of the current period.
When date range over-ride has been set for an operator, at next
login to SRM the 'Date Range Override' is automatically
disabled again and a warning is displayed.
Click the SET DATES button to initially set the date ranges to the include only the current month or period, as outlined in Set Dates.
Then adjust date ranges for specific modules to a wider date
range as your business practices require.
e.g. RSQH - RENTAL SYSTEM QUOTES and RSRH - RESERVATIONS may be
more suited to a 6 month, a year, or a two year date range
window.
Specific modules can also be flagged to roll-over by one day
automatically every day.
Any modules that are not set to roll-over daily, can all be
rolled-over at the same time manually by 1 month at month end by
clicking on the ROLLOVER button as outlined in
Month End Date Range Roll-Over.
The fields in this Date Range Control table include:
MODULE DESCRIPTION AFIN ASSET FINANCING APCH A/P CHEQUE HEADER FILE APIP ENTER A/P INVOICES - POST DATE APVI A/P INVOICE DETAILS ARCP UNPOSTED CUSTOMER PAYMENTS ARIF INVOICE DETAILS ARPC ENTER COUNTER PAYMENTS BINV BATCH CYCLE BILLED INVOICES CLMI CAR LEASING MISC INVOICES CRCR CAR RENTAL CLOSED CONTRACTS CRKR CAR RENTAL RESERVATIONS CRRA CAR RENTAL AGREEMENTS FILE CRPU PICKUP TICKET DATE GLCH GENERAL LEDGER CHEQUE HEADER GLET GENERAL LEDGER ENTER TRX'S and DAILY CLOSE 1 - CASH BALANCING GLIH GENERAL LEDGER SALES HEADER GLQH G/L COMPUTER CHECKS HEADER INWR WAREHOUSE RECEIVING OEOH SALES ORDERS HEADER PBET DONOR TRANSACTIONS PBTX DONOR POSTED TRANSACTIONS PRPF CANADIAN PAYROLL DETAIL RSBS BULK DISPOSALS RSCD RENTAL RETURN - DATE IN (Bill To Date) RSCH CONTRACT HEADER RSCM CREDIT INVOICES RSCY CYLINDER TRANSACTIONS RSFR OFF-RENT DATE IN & OUT and CLOSE DELIVERY TICKET (controlling Off-Rent) RSIA INVENTORY ADJUSTMENTS RSIH INVOICE FILE RSIH RENTAL RETURN - INVOICE DATE RSLF LEASES RSPM XFER SALE TO RENTAL TRX RSQH RENTAL QUOTES HEADER RSRH RESERVATIONS HEADER RSTH INVENTORY TRANSFER & BRANCH TRANSFER HEADER RSWH COUNTER WORKSHEET UPPF U.S. PAYROLL DETAILS WOIP WORK ORDER WORK IN PROGRESS WORT ENTER/CLOSE REPAIR TRX'S WOWH WORK ORDER HEADER FILE
Check this box to activate daily roll-over for relevant
modules.
This processing is executed by the Background
Tasks Processing.
Uncheck this box if the module should not be rolled-over daily, and should only be rolled-over when the ROLLOVER process is initiated as outlined in Month End Date Roll-Over.
ACTIONS:
Additional actions provided by buttons on
the Date Range Control screen include:
Set or Correct Dates Globally on All Modules:
At start-up or if the date range is not useful, click the SET
DATES button to reset the date ranges on all
modules, as outlined in Set Date
Ranges.
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