Multiple P.O. layouts can be setup containing information such
as delivery or terms instructions which can vary according to the
vendor or the products being purchased.
The layouts can be maintained in the Purchase Order Layouts window
in the "General Settings" on the Operations tab of the
Configure System Settings.
An operator must be assigned a Security
Role that allows permission to the Account Management -
Purchase Order Layouts in order to access this table.
The appropriate layout is then assigned to each supplier in the
"Additional Information" window of Vendor
Information, and defaults to the Purchases
Orders for that supplier.
This layout information is printed following the inventory items on
the P.O.
The Purchase Order can be printed on your Company's letterhead
or it can be printed on the same form as is used by the Contracts
and Invoices.
It should have your Company Name, Address, Telephone and Fax
numbers pre-printed on it.
The prompts to setup a layout are:
P.O. Layout Examples:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Layout Number : 1 Layout Description: SALES TAX EXEMPT SEQ# DETAILS ---- ------- 001 TERMS & CONDITIONS: SALES TAX EXEMPT # 4555-4552 002 1. Longview Rentals reserves the right to return all goods 003 purchased if they do not meet the standards implied, 004 or if the list price has changed. 005 2. All goods must be delivered to the South Service entrance. 006 3. P.O. #'s must be printed on the packing slip and invoice. 007 008 Per _____________________________________ Purchase Officer ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Layout Number : 2 Layout Description: WEST GATE DELIVERIES SEQ# DETAILS ---- ------- 001 TERMS & CONDITIONS: 002 1. Longview Rentals reserves the right to return all goods 003 purchased if they do not meet the standards implied, 004 or if the list price has changed. 005 2. All goods must be delivered to the West Gate. 006 3. P.O. #'s must be printed on the packing slip and invoice. 007 4. No deliveries between 12:30 and 1:30 PM. 008 009 010 Per ____________________________________ Purchase Officer ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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