Enter Time Clock

This program can be used to manually enter Time Clock In and Out records.
Time Clock Processing must be activated in the Company Miscellaneous Parameters, where the Time Clock Parameters are setup.
Time records cannot be entered for terminated employees or for a date that has been moved to history.

Time Clock In and Out records can also be generated automatically, if the operator is flagged in Operators to be prompted for Time Clock Checking whenever he/she signs into and out of Texada SRM.

The prompts to manually enter a Time Clock entry for an employee in Prompt for Operator as follows:

OPERATOR

Enter the login code of the employee requiring the Time Clock entry.
This does NOT have to be the employee currently logged in at this workstation, but the operator password must also be confirmed to allow access.
The operator code must be setup in Operators with an employee number from the Operator Time Charge table.

PASSWORD

Enter the operator's corresponding login password. This is a security measure.

Time Clock Entry window:

Depending on the last entry for this employee, a Time In or a Time Out entry is generated.
This means that if the last clock entry for this employee was Time In, then the corresponding Time Out record would now be generated, and if the last clock entry for this employee was Time Out, then the record to be generated now would be the next Time In entry.

These prompts for the time clock information are the same as displayed for operators that are required to Clock In and Out at the time they sign into and out of the software.

The fields displayed in Time Clock Start Time include:

EMPLOYEE #

The employee payroll number and name display.

STORE

Time In record:
Accept the employee's home store as assigned in Operator Time Charge or select the actual store/division where the employee worked for this Time Clock entry.

Time Out record:
This is the store determined by the last Time In record and is display only.

START DATE

Time In record:
This field defaults to today's date.
This cannot be changed if the employee has been set NOT to Allow Date Override in the "Time Clock Settings" window in Operator Time Charge.
If the employee has been set to Allow Date Override the field can be accessed and the date can be over-typed.

Note: PRTC must exist in Date Range Control.

Time Out record:
The original Time In date displays and cannot be accessed or changed.
If a Time In record has been created in error, enter a corresponding Time Out record for the same date and time to close the time entry without logging any payable time.

START TIME

Time In record:
This field defaults to the current time.
The time can be rounded forward or back to the quarter or half hour, according to the Time Clock Parameters setup in the Company Miscellaneous Parameters.

This time cannot be changed if the employee has been set NOT to Allow Date Override in the "Time Clock Settings" window in Operator Time Charge. Corrections can be made in Update Time Clock Entries.
If the employee has been set to Allow Date Override the field can be accessed and the time can be over-typed.
If it is over-typed the rounding feature does not apply.

A window is provided to view any existing closed Time Clock Entries for the same day for this employee.
In the window press <F9> to expand the time record to view the actual times that the records were entered, and the Break information in that period.

Time Out record:
The original Time In displays and cannot be accessed or changed.
If a Time In record has been created in error, enter a corresponding Time Out record for the same date and time to close the time entry without logging any payable time.

FINISH DATE

Time In record:
This field does not apply yet and is not displayed if this is a Time In record.

Time Out record:
This field defaults to today's date.
This cannot be changed if the employee has been set NOT to Allow Date Override in the "Time Clock Settings" window in Operator Time Charge. Corrections can be made in Update Time Clock Entries.
If the employee has been set to Allow Date Override the field can be accessed and the date can be over-typed.

FINISH TIME

Time In record:
This field does not apply yet and is not displayed if this is a Time In record.

Time Out record:
This field defaults to the current time.
The time can be rounded forward or back to the quarter or half hour, according to the Time Clock Parameters setup in the Company Miscellaneous Parameters.

This time cannot be changed if the employee has been set NOT to Allow Date Override in the "Time Clock Settings" window in Operator Time Charge. Corrections can be made in Update Time Clock Entries.
If the employee has been set to Allow Date Override the field can be accessed and the time can be over-typed.
If it is over-typed, the rounding feature does not apply.

A window is provided to view any existing closed Time Clock Entries for the same day for this employee.
In the window press <F9> to expand the time record to view the actual times that the records were entered, and the Break information in that period.

WORK ORDER#

This field only applies if the employee is set in Operator Time Charge to prompt for a WO in the Time Clock records.

This can be optional or mandatory according to the individual employee settings.
Enter the appropriate WO number or select one from the window.
This labor will be billed to the WO customer.

Note: If split billing is required, use Work Orders to adjust the billing accordingly.

ENTER Y TO ACCEPT, / TO CANCEL

Enter Y (YES) to accept or / to cancel the Time In record.

MINUTES TAKEN FOR BREAK

This window appears if the Time Clock Parameters in the Company Miscellaneous Parameters is set to prompt for Break Time.
A default minutes for the break can also be set.
Accept the default number of minutes, or enter the correct number of minutes taken on break during this time period.

Note: Break time is NOT payable time.

If a Time In record is created, a corresponding Time Out record must also be created to close the time entry before another Time In record can be entered, or before payroll can be generated.

Existing Time Clock In and Out entries can be accessed and modified in Update Time Clock Entries.

If a Time In record is created in error it can be deleted in Update Time Clock Entries, or a corresponding Time Out record can be entered for the same date and time to close the time entry without logging any payable time.