Cycle Billing Days


System Maintenance Menu -> Configure System Settings -> Operations Tab -> Rental Rates & Pricing -> Cycle Billing Days

Cycle Billing Day Codes are used to determine when the contract should be billed.
An operator must be assigned a Security Role that allows permission to the Operations - Cycle Billing Days in order to access this table.

If the calendar has been setup in Calendar with the default Cycle Billing Day codes, then the correct Billing Day Code will automatically be assigned to the contract.
Typically, the codes are numeric, i.e. Day 1 is code 1, Day 2 is code 2, etc.

Note: If the customer does NOT have an account with your firm (On Account flag not set in Customer Information) then the Billing Code will not be automatically assigned to his contracts, since Cycle Billing Invoices are always charged On Account.
A Billing Day code can be assigned if required.

The Default Cycle Billing Day Code that has been assigned to each day of the year can be reviewed in the Review Calendar.
The codes were picked on either a monthly or 28 day basis, according to the setup in Calendar.

All contracts with the SAME cycle billing day code get billed for the same period of time in one cycle billing run.
For example, if billing monthly and code 14 was assigned to the 14th day of the month, then ALL contracts with code 14 get billed with the same Cycle Billing run for the same billing period. For example, Contract 140 (out Jan. 14th), Contract 277 (out Feb. 14th) and Contract 566 (out Mar. 14th) all get billed with the SAME Cycle Billing run - all were assigned Cycle Billing Code 14. They would be billed from the 14th of the last month to the 14th of this month - identical billing periods.

Special Case Billing Day Codes and Flat Rates:
The standard Billing Day Codes are codes 1 to 28 (for 28 day billing) and codes 1 to 31 (for monthly billing).
In Cycle Billing Edit the filter "All Billing Day Codes" only includes Billing Days from 1 to 31. It does not include special Billing Days such as 'F' Flat Rate or the Seasonal or Cylinder codes.
These Special Billing Day Codes must be billed as individual an Billing Day Code in Cycle Billing Edit.

Additional codes may be added for special cases, including:

These additional Special Case Billing Day Codes can be entered as follows:

DAY
Enter code of up to two characters.
e.g. M

DESCRIPTION
Enter the description for this code.
e.g. Monthly

BILLING CALENDAR DAY
For any Day codes defined by an alpha billing day code, enter the calendar day to be used as the first day of the billing cycle for calculations when determining the start of each 28-day period.

e.g. If Code M is set to day 1, when day code M is billed, it would be billed the first of every month, and each monthly billing period will run from the first of each month to the 28th, ignoring days 29,30,or 31
If Code C is set to day 23, when billing code C is billed, it would be billed on the 23rd of the every month and each monthly billing period will ignore days 20,21, or 22.

This is required for all billing day codes, except blank, 1 through 31, or the special codes designated for Flat Rate, and Seasonal or Cylinder billing,

Note: This column does not apply if the Monthly Bill Cycle Charge First 28 Days flag is not set in the Support Application Parameters.


Finished?
Click the ACCEPT button, or CANCEL to abort and exit.

Note: Contracts assigned the special codes need to be tracked, and billed manually initiated when required.


Topic Keyword: RSBD01
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