Print Off Rental Summary

This program prints a report of the Off Rental transactions by date and division selection, as entered in Off Rentals by Contract.
The summary output includes the date and time of the Off Rental with the Contract #, Bill To Name, product #, description, quantity, Trx #, and current Product Status.
The spreadsheet output includes the Insured flag as set for the product in Make/Model and Re-Order Information.

Off/on rent transactions can also be viewed in the Off Rental Inquiry.

The prompts include

FROM DATE

The date range is a filter for the Date Off Rent and does not consider the date that the equipment was put back on rent.
Leave this field blank to include all transactions, or enter a starting Off Rent date for the report range.

TO DATE

Accept today's date or enter a preferred cut-off Off Rent date for the report.

DIVISION, "ALL" OR "SEL"

• Type ALL to include all divisions in the report.
• To print the report for a single division, leave this field blank for the Head Office Division, or enter a specific division code, or select a division from the drop-down list.
• Type SEL to select several specific divisions or divisions by accounting region to include in the report, as outlined in Division Select By Region.

The division selection is restricted by the Divisional Restricted Views assigned to the operator.

SORT BY DIVISION

Select one of the following sorting options:

• Select Division to sort the Off Rental transactions on the report output by division.
• Select Date to sort the Off Rental transactions by date regardless of division.

REPORT OPTIONS

This value defaults to the operator preference as defined in Operators.
Select one of the output options to Print a report or export the data to Excel as outlined in Report Options.

INCLUDE BACK ON RENT

Uncheck this box to only include products currently on open Off Rent transactions.

Check this box to include all products with Off Rentals in the selection period including products on open Off-Rent transactions, products that have already been put back On Rent, and even products that were off-rented in the period and have since been returned.
The Spreadsheet output include the Date and Time On, Reason Code, and Hours Off.
The Report output respects this selection option, but does not include the On Rent details because of space limitations. Report Options.

The following two filters only apply to the Back On Rent transactions:

INCLUDE MULTIPLE LINES

Uncheck this box to only include the last Off Rent transaction per product per contract on closed off-rentals.
Multiple off/on rent transactions for the same product on the same contract can always be viewed in the Off Rental Inquiry.

Check this box to include multiple off/on rent transactions for the same product on the same contract, instead of just the final one.

INCLUDE RETURNED

Uncheck this box to exclude products on closed off rentals, if they have been returned on the contract.

Check this box to include products returned on the contract.
The Current Status on the spreadsheet for these products will show as R (Returned).

Finished?

Click the ACCEPT button to begin printing the report, or CANCEL to abort.