Event management processing must be activated by the Prompt For Event Code flag in the Company Rate Parameters, and the option to use Enforce Event Code By Site must be disabled to allow Global Event jobs to be utilized.
This allows Global Job Events to be setup in the window on the
in the "General Settings" on the Operations tab of the
Configure System Settings.
An operator must be assigned a Security
Role that allows permission to the Operations - Global Job
Events in order to access this table.
Event processing can be de-activated for specific divisions in the Additional Pop-Up Windows, in the Divisional Contract Parameters.
Location codes must first be setup in Global Job Locations.
Then the Global Event jobs can be setup with the date range of the
event, the rental rate code and the rental factor, linking to the
locations.
When this processing is activated and Contract, Worksheet,
Reservation, or Rental Quote is entered, the operator will be
prompted for the job location and event.
If an event code and locality are entered, the document dates
default from the event date range, and all rental products entered
on the document are assigned a flat rate code of "E" for Event.
The flat rate charged is the product's regular rate for the rate
code determined by the Global Job Event rental Rate Code
multiplied by the designated Rate Factor for the event.
If the regular product rate structure does NOT include that Rate
code, it uses the Event rate amount from the product rate structure
and the Factor is not applied.
If the regular product rate structure does NOT include either that
Rate code or "E" for Event, then the regular rate processing
applies and Event processing does not apply.
If the document detail dates are changed then the regular rate processing applies unless the rate is over-typed with "E" for Event.
The prompts to setup an event code are:
The corresponding amount for the rate code per the product's standard rate structure, will be multiplied by the Rental Rate Factor for this Event, to determine the flat rate for the product for the Event period.
Event Rental Rate Calculation:
If a Delivery date range is entered for this Event, then the
'From Delivery' date is used as the Out Date on rental
documents designated for this event.
The Times are not used to calculate the document Out
Time.
This is also used for the Descartes delivery/pickup schedule processing.
If a Pickup date range is entered for this Event, then the 'To
Pickup' date is used as the Due Back Date on rental
documents designated for this event.
The Times are not used to calculate the document Due Back
Time.
This is also used for the Descartes delivery/pickup schedule processing.
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