Print Reservations

This option can be used to reprint an open or closed reservation, or a range of reservations.
This may be useful if the original was misplaced.

The ability to reprint the reservation remains until the reservation is converted or deleted.
The reservation could be deleted by clicking the DELETE button in Reservation or with the Auto Purge feature of the Daily Close programs.

The reservation prints on the pre-printed contract/invoice form, which can be obtain from Nebs form # 9000 or from your local printer.
For details, refer to Rental Equipment Contract/Invoice Forms.
This re-print Reservations utility respects the forms control print format defined for TX_RSRD10.RPT as setup in Customer Forms for Crystal or Jasper forms control.

The prompts are:

STARTING RESERVATION

Enter the first reservation to print or select it from the Reservation Search window.

ENDING RESERVATION #

Enter the last reservation to print or select it from the window.

To print only one reservation, type in the same reservation number for starting and ending.

PRINT EXTENSIONS

Check this box to print the estimated sales and rental charges for the time period selected and the totals on the document.

Uncheck this box to omit the extended amounts and document totals, but to include the deposit totals.

Note: The default value for this Print Extensions set for reservations and quotations in the Divisional Contract Parameters is NOT respected when reservations are re-printed from this utility.

EMAIL

This field is only enabled when the Use Contact Document Emailing feature is activated in the Company Email Configuration.

Uncheck this box to print the document instead of emailing it.

Check this box to email the selected reservations to the appropriate contacts flagged in the Contact Information for the customer/site.

• If the document is emailed it will not be printed as well.
• If a single document is to be emailed the Compose Email pop-up is triggered that can be customized, or the operator can Cancel out to print the document instead of emailing.
• If a range of documents are emailed, any documents in the selection range that were not emailed (i.e. there are no valid contact addresses flagged to receive a reservation) are printed instead.
• If a range of documents are emailed the total number to be emailed is displayed and confirmation is required, to help prevent a mass email run from being sent in error.

Finished?

A printer can be confirmed or re-selected from the Printer option located on the menu bar at the top of the screen.

Click ACCEPT to initiate the printing or CANCEL to abort.

PRINT PRODUCT RATES Confirmation

This Print Product Rates window only appears when a reservation is to be printed with no extensions, and if the option to Prompt to Print Rates when Suppressing Extensions, is activated in the Divisional Contract Parameters for the document's division.

Print Format Option:

The option to re-print the document in the Standard format, or print using Crystal or Jasper forms is provided if Customer Forms has been activated and setup for this division, with the option to Prompt Format On Reprint.

Document Reprint Log:

When multiple reservations are emailed or printed a Document Reprint Log is generated listing the documents with the actions and recipients.