Product Availability/Bookings Inquiry

Inventory Control Menu -> Inventory Inquiry -> Availability window -> Product Availability/Bookings Inquiry

Inventory Control Menu -> Detailed Inventory Inquiry -> BOOKINGS button -> Product Availability/Bookings Inquiry

The Show Stale Dated Contracts As Available flag in the Company Contract Parameters controls whether a rental product is shown as available when it is past the expected due back date of that contract, even if it is still actually out on the contract.
The Allow Overrides on Location Quantities flags in the Company Security Parameters controls whether products can be over-booked on the document.

Product Availability - (Calendar Format)

This inquiry can be used to check on the available quantities of equipment by location, by selecting a Group, or a specific product number.
Click on the Calendar for Inquiry Format, with either Product or Group.

With the Calendar format, the Availability quantity count can be based on one of the following:

• Lowest Per Day reflects the lowest availability during that day in the display.
  The exception would be if several products came in at the same time, in which case the highest availability of that set of products would be used.
• As At Time reflects the availability at the "From" time of the day in the display, and if the time of the requirement is after that time or a product was returned after that time, it will be reflected in the first minute of the following day.

The availability by Product or Group shows in a calendar format, with the total number of units available shown for each day (for the next five weeks). The calendar begins on the Date/time selected by the user. All Locations, or a single Location may be selected.

The GROUP option displays the total numbers available each day for the group.
The availability reflects all product requirements from contracts, reservations, leases, order entry, and Work Orders.
If a date has a negative quantity, the product has been overbooked on that date.
Your firm may have to re-rent (sub-rent) or purchase the product, to satisfy all of your customer's needs.

• Click on the PRODUCTS button to view each product in the group.
  When the calendar for the first item shows, scroll down to view the availability count on the calendars for each product in this group.

• Click on the RATES button for rental equipment to view the group rate structure, as defined in Rate Information.

• Click on the SPECS button to view any equipment specifications for the product group.

The PRODUCT option displays the total numbers available each day for the specific product.
The availability reflects all product requirements from contracts, reservations, leases, order entry, and Work Orders.

• Click on the QUANTITIES button to view the locations window. The quantity on hand for each location is displayed, with the quantities on Contracts, Reservations, Order, Work rsOrders, and back ordered on W.O.
  A window is provided on the Changes field to review the audit records of the changes in product quantities.

• Click on the RATES button for rental equipment to view the product rates, as defined in Rate Information.

• Click on the SPECS button to view any equipment specifications for the product.

Other availability inquiries include Requirements Inquiry By Product/Group.

Product Bookings

This view of product availability by Group or specific Product lists a record by date for each scheduled booking.
The selected date/time range does not apply so that all existing bookings can be viewed.
The information displayed for each booking includes, product#, source ( C - Contract, R - Reservation, I - Transfer, etc.) with the document number, the date/time, Out/In action, Availability count, and Location.
Worksheet types of C or R are displayed beside the source document number for the counter worksheet bookings.

Note: The Source codes only include the standard 'reserved' status codes and do not include any customized codes defined in Product Status Codes.

Product Status Codes include:

C: ON CONTRACT
D: ON A DELIVERY
E: EXCHANGED BUT NOT YET AVAILABLE
F: MANUAL OFF RENTAL
I: ON AN INVENTORY TRANSFER
L: ON A LEASE
O: ON A SALES ORDER
P: ON A PICKUP
R: ON A RESERVATION
S: ON A SAVED COUNTER WORKSHEET
W: ON A WORK ORDER
X: ON A PICKUP EXCHANGE
CP: ON A CLOSED PICKUP TICKET but not yet Rental Returned

The Source document number displayed is the customer document rather than the internal document number.
e.g. F - Off Rent and X - Pickup Exchange would display the Contract numbers as the Source document instead of the internal Off Rent or Exchange transaction numbers.

Click on the EXP/CON button to also view the product description, Out and Due back dates, customer number and name, phone number and site code, or transfer location information where relevant.