Inventory Control Menu -> Rental Inventory -> Rental Information -> Special Rates window -> Product/Group Special Rates
Inventory Control Menu -> Rental Inventory/Inventory Inquiries -> Rental Information -> Special Rates window -> Product/Group Special Rates
Utilities Menu -> Inventory Control -> Rates/Costs/Prices -> Update Rental Information -> Special Rates window -> Product/Group Special Rates
Special Rates can be setup for seasonal pricing or to allow
special rental rates for customers who get preferential rates or
special deals only on certain items.
For example, tables, and table skirting may be rented at a less
than standard rate to selected Mall merchants for a Sidewalk Sale
that expires at a certain date.
This table can be used to build the rate structure for the Product or Group.
This Special Rate method uses a straight dollar amount over-ride
on the Rate to be charged for each applicable rate code.
To use a discount percent of the rate to calculate the Special
Rate, refer to Rates Discounts.
The basic rules for both Special Rate by Discount and by Dollar over-ride options include:
Determining the Rate Structure
Special rates can only be setup for a Rate Code if a
standard rate structure already exists for the product that
includes that Rate Code.
e.g. Daily, Weekly, etc
This is because the Special rates table uses the To Hours
and the Rate Hours values from the existing rate structure
for each Rate Code.
If the Rental Inventory has no rates at all then the Group standard rate structure can be used to determine those values for the Rate Code at the product level Special rate too.
If the Group To Hours and Rate Hours were initially used to setup product Special rates, and later any standard rates were added at the product level, then the Group defined Special rates become invalid and are displayed in red to alert the operator that they no longer will apply.
Note: If the standard rate structure is changed on a product/Group on which Special rates have been based, then any new values for To Hours and Rate Hours will be reflected in the Special Rates table as well.
This Rates window is triggered after the Product or Group has been added or selected, and the Special Rate Level Code has been added or selected, with the following prompts:
Invalid rate records for the product or group are displayed in red text with a Description of Invalid
Specific customers and sites can be set to not utilize the rental cap in the "Additional Info" windows of Customer Information and Customer Site Information.
Click on the icon to enter a Rental Cap for this Special Rate.
Note: If any existing Rate Codes for the product or Group are not assigned a special rate, then the standard rate will be applied for that code.
Invalid Special Rate Records:
Invalid rate records for the product or group are displayed in red
text with a Description of 'Invalid'.
Rates become invalid if they have been deleted in the standard
rate structure of the Rental Inventory or
Group but still exist in this Special
Rates table.
Product Special rates based on the Group rate structure also become
invalid if there are any standard rates defined later at the
product level in Rental Inventory.
By drilling down to the Special Rates for that Level in Special Rate Codes, the rate table will be rebuilt and the invalid records will be removed.
Note: If the standard product or group To Hours is changed for this rate level, the special rates To Hours is also changed.
Note: If the standard product or group Rate Hours is changed for this rate level, the special rates Rate Hours is also changed.
Note: Special rates can only be setup if there is an existing standard rate for the product or Group for that same Rate Code, as the Special rates table uses the To Hours and the Rate Hours values from the existing standard rate structure.
Unique Rate Structure Setup:
The Suppress 0 Rates On Document parameter in the Company Rate Parameters can be used to allow two
different rate structures for the same product or group to be
maintained, using Special Rates.
Refer to Company Rate Parameters for setup
and examples.
Leave this field blank if NO maintenance provision postings are
required for this rate code, or enter an hourly rate to be charged
at this rate code level for maintenance.
When invoices for this equipment at this rate are posted in the
Daily Close, a Debit is then posted to the Maintenance Expense
account and a Credit is posted to the Maintenance Provision
Liability account as setup in Rental Product
Classes.
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