Document Field Labels
System Maintenance Menu -> Configure
System Settings -> System Tab -> General Settings
-> Document Field Labels
Report, lists and documents can be printed in either of two
languages.
The field text for each of the selected languages can be setup and
modified in the Document Field Labels window on the in the "General
Settings" on the System tab of the Configure System Settings.
An operator must be assigned a Security
Role that allows permission to the System - Document Field
Labels in order to access this table.
Note: Jasper documents do not use this language file for
text labels.
Instead a "reportsLabels" file on the server is used to setup the
text and labels for the two preferred languages, as explained in
the Jasper Appearance and Formatting window of Customer Forms.
To view and access the language text, click Standard or
Alternate for the language selection.
At the SEARCH prompt:
- Leave this field blank to view all the text listed
alphabetically by the Default wording.
- To view a specific field text, enter a series of letters or
numbers. All fields containing this search string in either the
"Default Word/Phrase" or the "Word/Phrase to Print" script, will be
selected and displayed on the screen.
Field Text Display:
- The "Default Word/Phrase" on the left of the screen is the
English field default definition.
- The "Custom Word/Phrase" on the right side of the screen is the
preferred text for S or A Language to be used for printing.
- Any blank field automatically defaults to the original default
text.
- A message at the bottom of the screen displays the language
file name, the field description, and the maximum length allowed
for the print text.
- If the field size exceeds 40 characters, then the script will
be saved in a window, and the message is displayed in place of the
print text, to alert the operator. The actual text to print can be
viewed and modified in the window.
To activate an Alternate Language processing:
Set the flag in the Company Miscellaneous
Parameters for Alternate Language.
- In the Additional Information window of Customer Information, check the Alternate Language
box for relevant customers. All documents printed for this customer
will use the Alternate Language field text.
- Similarly, for suppliers requiring documents in the Alternate
Language set the flag in the main screen of Vendor Information.
- The Product alternate descriptions can be entered in the window
on the description field of each product in Sales Inventory or Rental
Inventory, or updated from the Export/Import
Inventory Clean-up utility.
- The Product Class alternate descriptions can be entered in the
Alt. Language Description field of each class in Sales Product Class or Rental
Product Class.
- The Group alternate descriptions can be entered in the Alt.
Language Description field of each group in Groups.
- The Rate alternate descriptions can be setup for each rate in
Company Default Rates in the expanded
record.
Specific Group and Product Alt Language Rate Descriptions can be
updated from the Export/Import Product/Group
Rates.
- Safety Notes can be entered in Equipment
Safety Notes, with both standard and alternate language
instructions. Each safety note detail can then be flagged to print
on standard or alternate language documents, or on both.
Print Currency on Document:
An optional currency description can be printed on the bottom left
of each document, provided the customer's currency matches the
currency code assigned in the language file used by that
customer.
This feature can be activated in the
window on the
Word/Phrase To Print field of the appropriate
A or S language file for
CURRENCY DESCRIPTION.
The prompts in the window are:
-
- CURRENCY
- Enter the appropriate currency code.
Contracts and Invoices for Customers matching this language, and
this currency, will print the Currency Text in the bottom left of
the document.
CURRENCY TEXT
- Enter the corresponding currency description to be printed on
the document.
This field can be left blank if this print feature is not
required.
Topic Keyword: SMLF02