Repair Charge Codes are used for repairs on Work Orders to indicate who is responsible for
paying for the repair and to define the G/L account for posting the
expense of the internal repair.
An operator must be assigned a Security Role that allows permission to the Accounting - Repair Charge Codes in order to access this table.
Code Description G/L Acct Account Description ---- ----------- ======== ------------------- A Additions 2999 Suspense Account * C Customer Pays 2999 Suspense Account * I Internal Charge (overhead) 4810 Repairs & Maintenance W Warranty Coverage 2999 Suspense Account *
* If the Work Order is invoiced to a customer, or invoiced to a
supplier for warranty repairs, or if the Work Order is closed to an
Addition, the Repair Charge G/L Account is not used for
posting the expense, as the costs are expensed through the invoice
or addition.
However the Repair Charge code is still useful for reporting
analysis.
Posting Internal Repairs:
The G/L Account assigned to the Repair code is used to expense the
parts used for the Internal Repairs.
When a repair is generated by completing a Work Order using Close
Internal Work Order and costs are posted through Daily Close 3,
the parts Inventory Account is credited and the Repair
Charge G/L Account is debited with the expense of the
parts.
Note: Because on internal repairs to your equipment the labor is already expensed to wages, and the miscellaneous costs are already expensed when purchased through Accounts Payable, it is only the parts that are expensed at cost to the Repair Charge G/L Account.
Posting Auto Close W.O to Repair:
When a Work Order is automatically closed
to a repair when labor is logged in Fast-Track
Work Order Labor, it is the Repair Charge G/L Account
assigned to the Rental Product Class of
the rental product being serviced, that is debited for the expense
of the parts used.
This processing can be activated in the Company
Estimate and W.O. Parameters.
Note: If this field is left blank, and there is a blank code included in the Repair Charge Code table, then products in all classes become eligible for this processing as all Rental Product Classes will then have a valid code.
Repair Reporting:
The Repair Maintenance Codes can be used to sort repair
transactions on the Repair History Report
showing the total repairs by Repair Charge Code and by
Repair Maintenance Codes.
This can be useful to show the distribution of the amount of repair
absorbed by overhead (internal charge) versus the amount paid by
warranties, etc.
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